Privacy Policy
1. Our Company Information
153, Banamalipur, Agartala, West Tripura - 799001, India
Contact: [email protected]
2. Scope of This Policy
3. Information We Collect
We collect various types of information to provide, maintain, and improve our services, including our AI-powered features:
Information You Provide Directly:
Account & Registration Data
Information provided when creating an account, such as your name, company name, email address, phone number, and password.
Company Information
Details about your organization, size, industry, and other business-related data.
Payment Information
Billing address and other payment-related details. Credit card information is securely managed by PCI-DSS compliant third-party payment processors; we do not store full credit card numbers on our servers.
Communications
Records of your interactions with our customer support, sales, or other teams.
Candidate Data (via HR Platforms)
Information uploaded or submitted by our business clients (Controllers) or by candidates themselves through our HR platforms, including resumes, curriculum vitae, cover letters, interview responses (text, video, or audio submissions), assessment results, and communications related to recruitment or employment. This data is processed under the instructions of our clients.
Information We Collect Automatically:
Technical Data
IP addresses, device identifiers, browser type and version, operating system, network information, and other technical details about the devices you use to access our services.
Usage Data
Information about how you interact with our websites and SaaS platforms, including pages visited, features used, session duration, clickstream data, and performance metrics of our AI tools. This data helps us understand user engagement and improve our services.
Cookies & Tracking Technologies
We use essential cookies and similar technologies for login functionality, session management, security, and to remember your preferences. You can manage your cookie preferences through your browser settings. Disabling essential cookies may impair the functionality of our services. We do not enforce direct cookie consent banners, relying on browser controls.
Office CCTV Footage
For physical security and compliance purposes, CCTV footage may be recorded at our physical office locations.
Information from Third Parties:
Authorized Service Providers
Limited data sharing with trusted third-party service providers under strict confidentiality agreements to deliver specific services (e.g., payment processing, analytics).
Social Login Data
If you choose to log in using third-party social providers (e.g., Google, LinkedIn), we collect basic profile information as authorized by you and the provider, solely for authentication purposes.
4. How We Collect Information
We collect information through various methods:
- Directly from you when you register for an account, fill out forms, or interact with our services.
- Through your use of our SaaS products and AI-powered tools.
- Automatically via cookies, web beacons, and similar technologies.
- Through analytics and monitoring tools that track service performance and user interactions.
- During support interactions and communications.
- Via authorized federated logins from third-party identity providers.
5. Children's Privacy
6. Legal Bases for Processing Your Data
We process your personal data based on the following legal grounds, where applicable:
- Consent: Where you have given us explicit consent for specific processing activities.
- Contractual Necessity: To perform our contractual obligations to you or your organization.
- Legitimate Interests: For our legitimate business interests, provided these do not override your fundamental rights.
- Legal Obligation: To comply with our legal and regulatory obligations.
7. Use of Your Information
We use the information we collect for the following purposes:
- To Provide and Maintain Services: To operate, deliver, and maintain our websites, SaaS products, and AI-powered tools.
- To Improve and Develop Services (including AI): To understand user needs, analyze performance, fix bugs, and enhance existing features. This includes using aggregated and anonymized data to train, evaluate, and refine our AI models.
- Payment Processing: To process payments for subscriptions and services.
- Communication: To send you service-related notifications, updates, security alerts, and support messages.
- Customer Support: To provide assistance and resolve technical issues.
- Security & Fraud Prevention: To protect our services, users, and data from unauthorized access and threats.
- Compliance: To comply with applicable laws, regulations, and legal processes.
8. Disclosure and Data Sharing
We do not sell your personal data. We may share your information only in the following circumstances:
- With Your Organization: As part of providing services to your employer.
- With Our Employees & Contractors: Strictly on a need-to-know basis.
- With Authorized Service Providers: Trusted third-party vendors (e.g., hosting, payment processing) under strict confidentiality.
- For Legal Reasons: If required by law or to protect rights and safety.
- Business Transfers: In connection with a merger, acquisition, or sale of assets.
9. Data Retention
- User and Candidate Data: Generally retained for 3 months after inactivity/closure, unless otherwise required.
- Payment Information: Retained per legal/financial regulations.
- CCTV Footage: Retained for a limited period per security protocols.
- Anonymized Data for AI Training: May be retained indefinitely for model improvement.
10. Automated Decision-Making and AI
Our AI enhances HR productivity but is committed to human oversight.
- Data Used: Primarily anonymized data for training; personal data uses client instructions.
- Human Review: You can request human review of significant AI decisions.
- No Solely Automated Decisions: We strive to avoid solely automated decisions with legal effects.
- Exercising Rights: Contact [email protected].
11. Your Privacy Rights
- Right to Access
- Right to Rectification
- Right to Erasure ("Right to be Forgotten")
- Right to Restriction of Processing
- Right to Data Portability
- Right to Object
- Right to Withdraw Consent
To exercise any of these rights, please contact us at [email protected].
12. International Data Transfers
13. Security Measures
We implement industry-standard measures:
- Encryption (transit & rest)
- Strict Access Controls
- Regular Audits
- Employee Training
- Secure AI Development practices